Executive Assistant - Baton Rouge, LA

Feb 22, 2024

We are looking for an Executive Assistant to join our Baton Rouge team!

Description

We are looking for an Executive Assistant to join our Baton Rouge team!

The Executive Assistant is responsible for providing executive-level administrative support to the firm’s CEO with the highest degree of professionalism and confidentiality and can successfully interact with diverse individuals at all levels. As a member of the Administrative Team, responsibilities include supporting overall administrative operations, collaborating with other administrative staff across the firm, and contributing to a positive and productive work environment.

Salary will be commensurate with qualifications and experience. GHC offers a competitive benefits package with a wide variety of benefit options:

  • Two (2) employer-paid health insurance plans
  • 401(k) plan with an employer match
  • Employer-paid short-term disability, long-term disability, and life and AD&D insurance
  • Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
  • Paid Time Off
  • Holidays
  • Employee Assistance Program

Required Skills

  • Three (3) years’ relevant experience supporting executives, preferably in a professional services environment.
  • B.A. or equivalent combination of relevant work experience and education
  • AEC experience preferred.

Responsibilities

  • Work closely and effectively with CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Provide administrative support to CEO requiring a high-level of confidentiality, initiative, and sound decision-making.
  • Maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.
  • Coordinate domestic and international travel arrangements, including air fare, lodging, and transportation; create and maintain itineraries, and process event registrations as needed in a timely manner with attention to detail and accuracy.
  • Create, proof, and edit complex documents, proposals, presentations, and spreadsheets in a timely manner with attention to detail and accuracy.
  • Organize meetings, conference calls and events using Microsoft Outlook & Microsoft Teams; prepare agendas, make copies, set up rooms, order/pick up/layout refreshments.
  • Compose and prepare letters relating to routine correspondence for the CEO’s signature.
  • Collaborate with administrative staff firm-wide, participating in meetings and special projects as directed.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.